Tour Terms & Conditions

Please take a few moments to read the following Terms and Conditions regarding our guided tours:

TRAVEL DOCUMENTS: A valid passport is required. If you do not already have a passport, click here to contact the U.S. State Department to make application. Allow ample time for processing—you may need to pay for expedited service. Many destinations now require that your expiration date is at least six (6) months beyond departure return date.

TOUR COST: Client hereby acknowledges that the cost for each tour is quoted in U.S. dollars and based on an estimated conversion rate (US dollars to Euros) at the time the tour was quoted and advertised. Should the Euro conversion rate exceed the amount that was used for estimation purposes, Gateway Destinations, LLC reserves the right to adjust the tour cost. Any adjustment to the tour cost for which a client has made a reservation shall be for this reason only. Should an adjustment need to be made for this reason, Gateway Destinations shall inform the Client in writing at least 60 days prior to departure for the selected tour. Client shall have the option to cancel the tour in such case with all fees refunded except the reservation fee of $500. Full tour balance is due 60 days prior to departure of tour.

CANCELLATION BY CLIENT: Client hereby acknowledges that the reservation deposit of $500 is non-refundable and is forfeited if tour is cancelled by client for any reason. Fifty percent (50%), or $250, of the booking deposit, however, may be applied at the client’s written request to a future Gateway Destinations’ tour within one year of cancellation. If client cancels less than 60 days and up to 22 days prior to departure, 50% of the full cost of tour is forfeited. Cancellations by client for any reason less than 21 days prior to departure result in full cost of tour being forfeited due to commitments made on client’s behalf. CANCELLATION MUST BE MADE IN WRITING VIA U.S. MAIL, FACSIMILE OR E-MAIL, AND IS EFFECTIVE THE DATE RECEIVED AND ACKNOWLEDGED BY GATEWAY DESTINATIONS, LLC.

CANCELLATION BY GATEWAY DESTINATIONS: Gateway Destinations, LLC reserves the right to cancel this tour for any reason, and without limitation, including what is deemed to be a lack of participants.  (For those tours advertised with a Guaranteed Departure, however, Gateway Destinations will not cancel a tour due solely to a low number of participants registered). Should this occur, the client shall be notified immediately and all monies paid by client directly to Gateway Destinations for the cost of the tour (tour deposit and any subsequent tour fee payments) shall be refunded. Client understands that Gateway Destinations shall not be liable for and client releases Gateway Destinations from any other costs, damages, or refunds of any kind, including the cost of travel insurance that may have been purchased by client.  Client is responsible for ensuring that any flights (or any other form of transportation reserved to connect to the tour) be cancelled by them (whether they were booked by client or as a courtesy by Gateway Destinations). Client shall be responsible for any change or cancellation fee exceeding $100 charged by the airline, and Gateway Destinations shall reimburse client for any airline change or cancellation fee up to $100 in this case.

SUBSTITUTIONS: Client hereby understands and agrees that should Gateway Destinations, LLC find it necessary to substitute a good or service included in the itinerary, it reserves the right to do so at its sole discretion. A substitution of a similar quality shall be made.

EXCLUSIONS: The following expenses are not included in the cost of the tour and shall be paid for directly by the client: airfare (or other appropriate transportations costs) to and from the original point of departure and tour destination site, telephone calls, laundry and dry cleaning, room service, Internet service, alcoholic beverages not ordered by tour personnel, room service or meals not included in the itinerary, personal purchases, and transportation costs to OR from tour destination should client arrive late or leave the tour early and not travel with the group.

GENERAL: Gateway Destinations, LLC shall not be liable for the provision of goods or performance/delivery of service by others. If client terminates the tour early, no refund will be made and client will be required to inform Gateway Destinations in writing of such desire to terminate. Client understands that all transportation costs and penalties that may be charged by the airlines, etc., shall be the responsibility of the client. Client is responsible for all actions and for any accident or injury incurred by client. Gateway Destinations and its agents are not responsible for any acts of God or acts of war or terrorism, and client expressly agrees to hold Gateway Destinations harmless for any injury or disruption to the tour as a result of such act or any other matter.

INSURANCE: Gateway Destinations, LLC highly recommends that all tour participants purchase trip cancellation insurance to protect them should they find it necessary to cancel or shorten their tour for various reasons. Optional services are available, including health & accident insurance. Client understands that the purchase of such insurance must be made within the time requirements outlined by the insurer, and it is client’s responsibility to be familiar with the terms and conditions of the policy purchased by them. Trip insurance may be purchased through Gateway Destinations or through your own source. Coverage and price will be explained to client upon receipt of reservation.

USE OF PHOTOS OR VIDEOS: Client hereby grants approval of the use of photos or videos taken by Gateway Destination’s personnel during the tour for promotional purposes UNLESS client rescinds such approval in writing to Gateway Destinations prior to tour departure date. Such photos or videos will remain the property of Gateway Destinations, LLC.

Print Terms & Conditions (Adobe PDF)

Contact us at 888.429.1242 or info@gateway-destinations.com for reservations or more information.

Contact Us

Gateway Destinations, LLC

PMB #184, 6890 E. Sunrise Drive, #120

Tucson, AZ 85750-0739

info@gateway-destinations.com